Review of March 3, 2021 Public Council Meeting

Council of the Municipality of Cumberland met via zoom for a Public Council Meeting on Wednesday, March 3, 2021. The meeting opened with a territorial acknowledgement.

Representatives from In the Works provided a presentation on the background and progress of their organization. Future delegations, presentations and petitions will be a part of the committee of the whole meetings scheduled for the second Wednesday of each month.

Moving into business issues, council directed staff to write a letter to the Municipality of Colchester to ask to partner on a review of policing services.

Council granted permission for staff to add the project scope of the rehabilitation of Junction St. in Springhill, to the RFP for the detailed design of Main St rehabilitation in Springhill from Lisgar St to Junction Rd to be released in March 2021. By combining these similar projects into one RFP it should help make the completion of this design work more efficient and timelier.

Second reading was given for a development agreement which had previously been given first reading on December 16, 2020 and public hearing on January 13, 2021. The amendment for rezoning in Nappan was given second reading.

Council reviewed a memo on unused staff vacation days. The personnel policy states that employees may carryover a maximum of five vacation days into the next fiscal year. Unused vacation time currently exceeds this maximum for a number of employees. Council instructed the CAO to permit excess vacation carryover, with the expectation that the vacation time is used in fiscal 2021/2022.

Five properties were approved for remittals. This happens when tax accounts are charged incorrectly.

Council was presented with information on the federal Health Communities Initiative, intended to transform public spaces in response to COVID-19. Staff prepared multiple options for council to consider as potential projects. Council agreed staff should put forth the Sheds & Equipment Loan Program project at a value of $70,000 for federal consideration. The proposed project will involve sheds that will house equipment to be stored in various communities,and it will be an additional way to store equipment for the municipality’s lending program. This request will also include funding for additional equipment that can be stored in the sheds.

East Cumberland Lodge is owned an operated by the Cumberland Senior Care Corporation (CSCC). The CSCC was incorporated by the Municpality of Cumberland through the Municipal housing Coporations Act. As such, any changes to the Instument of Incorporation and By-Laws of the CSCC must be approved by council. Council approved the most recent change which included an update to the working in the By-Laws, including committtee structure and duties of certain staff. The number of board members was also adjusted from 6 or 7, to 6-8 members.

Council received a request from a resident for a letter from the Municipality of Cumberland to the Town of Amherst regarding sewer access for a property that is situated in the municipality but directly borders the town. The acting CAO was directed to continue working with the CAO of Amherst on the matter.

Starting March 10, 2021, committee of the whole (COW) meetings will take place. COW meetings allow for council to dig deeper into topics which then permits council meetings to flow with more understanding of the topics presented. Council decided to hold COW meetings the second Wednesday of every month, with public council meetings the first and third Wednesdays of every month.

The next public council meeting will be March 17, 2021 at 6 p.m. A committee of the whole meeting will be held March 10, 2021 at 6 p.m. Formal minutes of the March 3 meeting will be available within 24 hours of the meeting. A Facebook live recording is available on the municipal Facebook page: